Your bills, paid right and on time.
I handle accounts payable for Ottawa contractors, salons and small shops: entering bills, running payments and reconciling supplier statements, so you can stop doing it at night.
| Date | Reference | Amount |
|---|---|---|
| Oct 02 | Invoice 2038 | $642.10 |
| Oct 09 | Invoice 2041 | $1,284.00 |
| Oct 14 | Payment | −$1,284.00 |
| Oct 16 | Payment | −$642.10 |
| Oct 21 | Payment | −$1,284.00 |
| Oct 28 | Credit note 117 | −$310.75 |
Invoice 2041 paid on Oct 14, then paid again on Oct 21.
Credit of $310.75 never applied to a bill.
What I take off your plate
The day-to-day work of paying suppliers, done every month in the accounting system you already use.
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Bills entered and organized
Every supplier invoice recorded, coded and matched to the right job or expense.
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Payments on schedule
Regular payment runs, so suppliers get paid on time and you avoid late fees.
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Supplier statements reconciled
Each month I check your suppliers' statements against your records and chase down anything that doesn't match.
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Duplicates and red flags caught
Double payments, unapplied credits, surprise recurring charges and suspicious changes to vendor banking details.
Built for owner-run businesses
If you don't have someone on staff handling bills, or that someone is you, this is for you.
Contractors and trades
Job-coded supplier bills, subcontractor payments, WSIB clearance tracking and records ready for T5018 slips.
Optional add-on: getting your invoices out on time, tracking customer payments and holdbacks, and sending polite reminders, so you get paid faster.
Salons and studios
Product supplier invoices, equipment and rent payments, and recurring software charges kept in check.
Small shops
Inventory suppliers with running statements, credits and returns applied where they belong.
Flat monthly pricing
From $200 per month, plus HST
One predictable fee instead of hourly billing. You'll get an exact quote after a free call.
Your plan depends on
- How many bills you get each month
- How often you want payment runs
- How many supplier statements need reconciling
- Contractor extras like subcontractor tracking
- Whether you add invoicing and payment reminders
Not sure where your payables stand?
The free AP Health Check looks for duplicate bills, recurring charges you may have forgotten and common vendor fraud red flags.
How getting started works
No long setup and no new software to learn.
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Free 15-minute call
We talk through how you handle bills today and where things slip.
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A look at recent bills
I review a month or two of bills and statements, then send you a flat monthly quote.
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Monthly routine
I take over bills, payments and reconciliations, and you get a short summary each month.
About me
I'm Ryan Carrillo, an accounts payable specialist based in Ottawa. I've spent [X] years running AP for a group of companies: processing supplier invoices, managing payment runs and reconciling vendor statements every month.
I started this practice because small businesses deal with the same supplier problems as larger companies, without anyone whose job it is to catch them. I work alongside your bookkeeper or accountant, never in place of them.
Book a free call
Fifteen minutes, no obligation. Tell me a bit about your business and we'll see if it's a fit.